What is the primary purpose of documenting incidents on an Incident Card?

The primary purpose of documenting incidents on an Incident Card is to provide a formal record that can justify any necessary actions taken, such as counseling or disciplinary measures. This documentation creates an official account of events that may require further attention, ensuring that there is a clear and accurate basis for any subsequent actions or decisions made by the leadership. Incident Cards serve as an essential tool in maintaining accountability and integrity within the organization, as they capture the specifics of each incident and can be referred to as needed.

This approach not only aligns with best practices in incident management but also safeguards the rights of the individuals involved by providing a transparent process. In contrast, other options, while they might relate to aspects of incident management, do not capture the primary and essential function of the Incident Card in this context. For instance, collecting data for academic evaluations or preparing reports for external agencies speaks to different processes that may be informally linked to incident management but are not the primary focus of the Incident Card itself.